Our Alma system at present automatically links any name string to an
authority based on a simple string match. We're more adventurous than some
Alma customers in also running a job which changes headings based on the
authority match. We monitor the changed headings on a daily basis, and can
see that the vast majority of the updates are correct. We have not found
the time needed to monitor output and resolve incorrect updates to be
overly burdensome in our context, but it is a necessary concomitant process.

As Ex Libris rolls out new functionality which pulls data from matched
authorities into the bibliographic search process with Primo, the issue of
false matches may become a bigger concern, even when heading changes are
turned off.

We've advocated in the Ex Libris community for a more conservative
authority matching process, which would reduce the number of errors we need
to remediate.


On Thu, Aug 10, 2017 at 8:33 AM, Moore, Richard <[log in to unmask]> wrote:

> Ian
> At the BL we keep a local copy of LC/NAF that is updated daily, and from
> which we export to LC daily.
> Our version of Aleph updates all bib records linked to a heading, when the
> heading changes. Several years ago we were getting such a volume of errors
> from the situation described in your first paragraph, that we had the
> feature turned off.
> We do generate a report of all cases where a formerly unqualified heading
> has been added to, and check for errant bib records for which the new
> qualifier is not appropriate.  Likewise NARs containing a "Formerly on
> undifferentiated record" note,  and records that have been deleted, in case
> we've used the deleted form in the catalogue.
> I'm using "heading " as shorthand for the approved RDA terminology,
> obviously ;-)
> Regards
> Richard
> ________________________
> Richard Moore
> Authority Control Team Manager
> The British Library
> Tel.: +44 (0)1937 546104
> E-mail: [log in to unmask]
> -----Original Message-----
> From: Program for Cooperative Cataloging [mailto:[log in to unmask]]
> On Behalf Of Ian Fairclough
> Sent: 10 August 2017 14:25
> To: [log in to unmask]
> Subject: Re: [PCCLIST] Tom Jackson
> Dear PCCLIST readers,
> Stephen Hearn raises a major concern:
> We consider representing the children's author as "Jackson, Tom" an error,
> but a lesser error than representing an author born in 1972 as "Jackson,
> Tom, 1932-"; but that's what would happen if the original authority were
> changed.  Moreover, if a 400 with "Jackson, Tom" were added to the record
> whose 100 had acquired a date, any future records we load containing
> "Jackson, Tom" would be subject to the same change process.
> Stephen's remarks cause me to wonder how all the world's rival online
> systems link access points in bibliographic records to headings in
> authority records, and under what circumstances each of the systems effects
> a change: whether people receive on-the-fly prompts, notifications via
> messages, periodic lists, and so forth: or whether the changes "just
> happen" and no one gets told.
> I also wonder whether, for some systems, ANY change to a heading that was
> previously unqualified (field 100 subfield a only) but now has a qualifier
> of any kind, will result in ALL instances of that access point in a
> bibliographic database being changed to the new heading.  In OCLC
> Connexion, such a change happens when the bib record heading is controlled
> - and cases happen when an unqualified heading is controlled to a NAR that
> was created to represent a different individual, as data in the 670 fields
> indicates.
> Actually, personal name authority records represent headings rather than
> people.  But this distinction is perhaps too subtle for most catalogers to
> bear in mind when doing name authority work.  I'm guilty of that myself:
> when writing to authors in the course of creating or updating a NAR, my
> standard message includes "We catalog librarians attempt to provide unique
> headings for each person represented in catalogs worldwide."
> Sincerely - Ian
> Ian Fairclough
> Cataloging and Metadata Services Librarian George Mason University
> 703-993-2938
> [log in to unmask]
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> Think before you print

Stephen Hearn, Metadata Strategist
Data Management & Access, University Libraries
University of Minnesota
170A Wilson Library (office)
160 Wilson Library (mail)
309 19th Avenue South
Minneapolis, MN 55455
Ph: 612-625-2328
Fx: 612-625-3428
ORCID:  0000-0002-3590-1242