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Hi, The request should be honored and if possible in the note please do not add his birth year as in the example bellow: *no2007041399* *Email from Dr. Demers, 4/12/2007 ǂb (Per his request, birth date of 1962 removed from name hdgs.)* -violeta On Tue, Oct 9, 2018 at 2:10 PM Monaco,Michael J <[log in to unmask]> wrote: > Nathan’s suggestion seems appropriate. > > FWIW here are a couple of example 670s for authors who requested their > year of birth be removed: > > > > > class=WordSection2> > > *no2007041399* > > *Email from Dr. Demers, 4/12/2007 ǂb (Per his request, birth date of 1962 > removed from name hdgs.)* > > > > no2014050869 > > Email from author, Oct. 5, 2009 ǂb (I have published exclusively under the > name of David Engel and request that this be the name used in the LC > authority file (even though that name is not unique); also request that no > date of birth be indicated) > > > > Mike Monaco > > Coordinator, Cataloging Services > > 261B Bierce Library > > The University of Akron > > Akron, Ohio 44325-1712 > > Office: 330-972-2446 > > [log in to unmask] > > https://orcid.org/0000-0001-7244-5154 > > > > *From:* Program for Cooperative Cataloging <[log in to unmask]> *On > Behalf Of *Netanel Ganin > *Sent:* Tuesday, October 9, 2018 2:01 PM > *To:* [log in to unmask] > *Subject:* Re: [PCCLIST] Adding Ph.D. to authority record for an author > > > > I agree with Rich. I interpret the Exception at 9.2.2.4 broadly: > "Exception If a person’s preference is known to be different from normal > usage, follow that preference when choosing the part of the name to be > recorded as the first element." > > > > That is, a person's preference for their own name's appearance supersedes > what the rules dictate up to the point where it would create actual > bibliographic havoc in the database. Adding a 667 note for future > catalogers could also mitigate someone who had not communicated with the > author from flipping the heading thinking they'd found the date. > > > > best, > > > > Netanel Ganin > > > > *he/his/him* > > > > *Any opinions in this email are solely those of Netanel Ganin and not to > be construed or represented as those of any institution.* > > > > > > > > On Tue, Oct 9, 2018 at 1:55 PM Richard Murray <[log in to unmask]> wrote: > > I think the fact that the author has said he doesn’t want his date of > birth to appear in his heading makes it effectively “not available.” > > > > I would probably go ahead and use “Ph. D.,” citing the author’s > preference, but you could also use something like “Writer on astronomy” (or > whatever) or “Of Oregon State University.” > > > > Rich > > > > > > Rich Murray > > Principal Cataloger > > Catalog Librarian for Spanish and Portuguese Languages | Rare Books | > Sequential Art > > Duke University Libraries > > Durham, North Carolina, USA > > [log in to unmask] > > > > > > *From:* Program for Cooperative Cataloging <[log in to unmask]> *On > Behalf Of *Sapon-White, Richard > *Sent:* Tuesday, October 9, 2018 1:26 PM > *To:* [log in to unmask] > *Subject:* [PCCLIST] Adding Ph.D. to authority record for an author > > > > An author of a dissertation at our institution contacted me to ask that we > remove his year of birth from the access point for his name on the > dissertation’s (and thesis’s) bib records. If we do that, his name > conflicts with another in WorldCat. I do have his middle initial, but when > asked if we could use his middle name to distinguish his name, he gave a > long answer why he didn’t want his middle name used. I asked if he could > provide his profession and he refused to give one. He is in the military > and with reference to the above possible additions to his name, he cites > his being in the military. He is okay about us using “Ph. D.” as an > addition to his name. > > > > I could just go ahead and do that, but I looked at RDA and the relevant LC > Policy Statements. RDA 9.19.1.7, Other Term of Rank, Honour, or Office, > specifically states: > > > > Include a term indicative of rank, honour, or office if the term appears > with the name (see 9.4.1.9 > <https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttp-3A__access.rdatoolkit.org_document.php-3Fid-3Drdachp9-26target-3Drda9-2D11593-23rda9-2D11593%26d%3DDwMFAg%26c%3DimBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc%26r%3DmC4j06dZXbHsQXNjgNJGhibeVqMVPX33M6fqWgrEggw%26m%3DDH9rPl5ph_hcKXojhNbDs69t6KnzTmLlIIK8UfdCAU8%26s%3DTVlABpQgfamlEEjBiQUTSiqH0D_MZ7XMvMf4c8VI3LM%26e%3D&data=02%7C01%7Cmmonaco%40UAKRON.EDU%7C99bbc4436a4f4cd8a5bb08d62e114ee9%7Ce8575dedd7f94ecea4aa0b32991aeedd%7C1%7C0%7C636747049213828813&sdata=oKTSr0Zw%2B7OC%2FSQzJVBm%2FOnH0KDn7e%2BA32dqqUq4bnQ%3D&reserved=0>) > and if needed to distinguish one authorized access point from another. > Include this element when the person's date of birth or date of death is > not available (see 9.19.1.3 > <https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttp-3A__access.rdatoolkit.org_document.php-3Fid-3Drdachp9-26target-3Drda9-2D5621-23rda9-2D5621%26d%3DDwMFAg%26c%3DimBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc%26r%3DmC4j06dZXbHsQXNjgNJGhibeVqMVPX33M6fqWgrEggw%26m%3DDH9rPl5ph_hcKXojhNbDs69t6KnzTmLlIIK8UfdCAU8%26s%3DMwZEelUXS1s6KmK-7GTcJetDD_L_RWgwjw4PYXPy0Zw%26e%3D&data=02%7C01%7Cmmonaco%40UAKRON.EDU%7C99bbc4436a4f4cd8a5bb08d62e114ee9%7Ce8575dedd7f94ecea4aa0b32991aeedd%7C1%7C0%7C636747049213838825&sdata=VydtqGhzTZZnNJtQJc15dbg0irTRB9wi4SVLcu%2FoGqk%3D&reserved=0> > ). > > > > “Ph. D.” is given as an example of such a term. Of the 3 conditions > specified in the rule, only the need to distinguish from another authorized > access point is me. None of his 3 publications (thesis, dissertation, and a > journal article) use Ph. D. after his name, although it is obvious from the > dissertation that he has the degree. His birth date is available, so the 3 > rd condition in the rule is not met – that is how this situation began. > > > > Is this the point where cataloger’s judgment kicks in? Should I not be a > stickler for rules and just drop his birth date and add the Ph. D.? I > intend to create an authority record in addition to changing the access > points on the bib records. > > > > Thanks for your input. > > > > Richard > > > > > > Richard E. Sapon-White, Head > > Cataloging and Metadata Services > > Oregon State University Libraries > > 121 Valley Library > > Corvallis, OR 97331-4501 > > 541-737-7319 (voice) > > 541-737-8267 (fax) > > [log in to unmask] > > > > > >