The request should be honored and if possible in the note please do not add his birth year as in the example bellow:


Email from Dr. Demers, 4/12/2007 ǂb (Per his request, birth date of 1962 removed from name hdgs.)


On Tue, Oct 9, 2018 at 2:10 PM Monaco,Michael J <[log in to unmask]> wrote:

Nathan’s suggestion seems appropriate.

FWIW here are a couple of example 670s for authors who requested their year of birth be removed:





Email from Dr. Demers, 4/12/2007 ǂb (Per his request, birth date of 1962 removed from name hdgs.)



Email from author, Oct. 5, 2009 ǂb (I have published exclusively under the name of David Engel and request that this be the name used in the LC authority file (even though that name is not unique); also request that no date of birth be indicated)


Mike Monaco

Coordinator, Cataloging Services

261B Bierce Library

The University of Akron

Akron, Ohio 44325-1712

Office: 330-972-2446

[log in to unmask]



From: Program for Cooperative Cataloging <[log in to unmask]> On Behalf Of Netanel Ganin
Sent: Tuesday, October 9, 2018 2:01 PM
To: [log in to unmask]
Subject: Re: [PCCLIST] Adding Ph.D. to authority record for an author


I agree with Rich. I interpret the Exception at broadly: "Exception If a person’s preference is known to be different from normal usage, follow that preference when choosing the part of the name to be recorded as the first element."


That is, a person's preference for their own name's appearance supersedes what the rules dictate up to the point where it would create actual bibliographic havoc in the database. Adding a 667 note for future catalogers could also mitigate someone who had not communicated with the author from flipping the heading thinking they'd found the date.




Netanel Ganin




Any opinions in this email are solely those of Netanel Ganin and not to be construed or represented as those of any institution.



On Tue, Oct 9, 2018 at 1:55 PM Richard Murray <[log in to unmask]> wrote:

I think the fact that the author has said he doesn’t want his date of birth to appear in his heading makes it effectively “not available.”


I would probably go ahead and use “Ph. D.,” citing the author’s preference, but you could also use something like “Writer on astronomy” (or whatever) or “Of Oregon State University.”





Rich Murray

Principal Cataloger

Catalog Librarian for Spanish and Portuguese Languages | Rare Books | Sequential Art

Duke University Libraries

Durham, North Carolina, USA

[log in to unmask]



From: Program for Cooperative Cataloging <[log in to unmask]> On Behalf Of Sapon-White, Richard
Sent: Tuesday, October 9, 2018 1:26 PM
To: [log in to unmask]
Subject: [PCCLIST] Adding Ph.D. to authority record for an author


An author of a dissertation at our institution contacted me to ask that we remove his year of birth from the access point for his name on the dissertation’s (and thesis’s) bib records.  If we do that, his name conflicts with another in WorldCat.  I do have his middle initial, but when asked if we could use his middle name to distinguish his name, he gave a long answer why he didn’t want his middle name used.  I asked if he could provide his profession and he refused to give one.  He is in the military and with reference to the above possible additions to his name, he cites his being in the military.  He is okay about us using “Ph. D.” as an addition to his name.


I could just go ahead and do that, but I looked at RDA and the relevant LC Policy Statements.  RDA, Other Term of Rank, Honour, or Office, specifically states:


Include a term indicative of rank, honour, or office if the term appears with the name (see and if needed to distinguish one authorized access point from another. Include this element when the person's date of birth or date of death is not available (see


“Ph. D.” is given as an example of such a term.  Of the 3 conditions specified in the rule, only the need to distinguish from another authorized access point is me. None of his 3 publications (thesis, dissertation, and a journal article) use Ph. D. after his name, although it is obvious from the dissertation that he has the degree.  His birth date is available, so the 3rd condition in the rule is not met – that is how this situation began.


Is this the point where cataloger’s judgment kicks in?  Should I not be a stickler for rules and just drop his birth date and add the Ph. D.?  I intend to create an authority record in addition to changing the access points on the bib records.


Thanks for your input.





Richard E. Sapon-White, Head

Cataloging and Metadata Services

Oregon State University Libraries

121 Valley Library

Corvallis, OR  97331-4501

541-737-7319 (voice)

541-737-8267 (fax)

[log in to unmask]