[log in to unmask]">Nancy, God knows we all need as much as help as possible in creating authority records. But I have one question about the last section of your e-mail. If those specialized terms are also in lcsh, why is it wrong to use lcsh after $2? Is it because, for instance, that if we are creating a genre form, a 155 field, we should use the genre/form terms?
Gene FiegNo longer a NACOer, but still interested
Hello, NACOers,
This is my periodic plea to use Gary Strawn's Authority Toolkit, at least to validate name authority records before you submit them. There is a version that works with Connexion and a standalone version.
The errors I describe below are from real authority records. Thousands of errors like these appear in new and updated authority records every month. About 20% of all records submitted to the name authority file contain errors of some sort.
Errors may be lurking in records before you update them. It's easy for humans to miss these errors. Let the program find them for you.
The toolkit will report missing subfield $d before dates in personal names
It will notice if $d is not preceded by a comma when there is no other ending punctuation.
It knows that subfield $q is not preceded by a comma
Nor is $c when it's enclosed within parentheses
It will remind you that cataloger qualifiers begin with a capital letter
|c (poet)
The toolkit will remind you that US states and Canadian provinces are abbreviated only when they are used as qualifiers and that the correct qualifier may not be obvious
Monterey (Ca.)
Miami (Florida)
Toronto (Canada)
N.M.
It will automatically correct most place names entered in qualifier form.
Washington, D.C.
Denver, Colo.
U.S.
N.Z.
It will notify you if a date is entered incorrectly
1951-07-22 |s 19 |2 edtf
|f 1442~ |g 1487,1488
|s 1593~ |t edtf
|f 1927- |2 edtf
|f 1849-1910 |2 edtf
|f 20145-03-07 |g 20145-03-08 |2 edtf
|s 11-15-2018 |t 11-18-2018 |2 edtf
It will notify you if the dates entered in the 046 field is different from the dates that appear in $d and in 670 fields.
It will notify you if the 046 subfields do not match the tag of the 1XX field
It will question whether existing 678 field data should be moved to a 670 field and it will assist you in moving them
Rev.; Chancery, Diocese of Gary
conductor; |a b. 1947
The toolkit will let you know that a diacritic is incorrect and in most cases, it will even correct the error automatically
Universitat Autónoma de Barcelona |2 naf
Université de Montreal |2 naf
It will catch errors in punctuation
Royal Opera House (London, England |2 naf
Physicians. |2 lcsh
It will change commas to full stops when they appear between corporate bodies and subordinate bodies
It will report commas that appear between names and titles and within portions of a title
The toolkit will question terms that may be initial articles entered before titles
It will notify you that a term matches a cross-reference in a given thesaurus
Writers |2 lcsh
Adventurers |2 lcsh
Oxford University |2 naf
Children's fiction |2 lcsh
College professors |2 lcsh
United States. Congress. House of Representatives |2 naf
Public policy |2 lcsh
Juvenile fiction |2 lcsh
It will notify you when a term matches nothing
Dong hua zheng fa da xue |2 naf
Authors Composers |2 lcsh
Feales |2 lcsh
Lafayette College (Easton, Pa.) |2 naf
Universidade de Porto. Instituto de Antropología |2 naf
Oldenburg (Germang)
Histrorians |2 lcsh
Massachusets |2 naf
Conductors |2 lcsh
Phoeniz (Ariz.)
|f Amsterdam |2 naf
Blitar (Indonesia) |2 edtf
|c Country |e City (Country) |2 naf
Virgina
Fictitious character |2 lcsh
Singer |2 lcsh
It will notify you when a term matches a reference record
Workshops (Seminars)
It will notify you when the thesaurus identified is incorrect
046: : |f 1974-10 |2 lcsh
United States |2 lcsh
Dominicans |2 lcsh
Graphic designers |2 lcsh
Novels |2 lcsh
Saint Petersburg (Russia) |2 lcsh
Artists |2 lcgft
Information technology--Technological innovations [$2 naf]
It will inform you when the capitalization is incorrect
Armed forces |2 lcsh
Civil Engineering |2 lcsh
It will notify you when a language code is incorrect
377: : |a jap
377: : |a Finnish
377: : |a [language code]
It will notify you when the subfield $2 code is missing or incorrect
Novelists |a naf
Ethnologists |2 lsch
Poets d2 lcsh
It will report mistakes in tags and indicators
510:2 : |w r |i Founder:
376: : |a Males |2 lcdgt
374: : |a eng
510:2 : |w r |i Member:
043: : |a PR9639.4.S78
410:1 : |a Science Corps
It will report matches between a 4XX and 1XX field
It will report matches between a 5XX and a 4XX field
It will report duplicate 4XX fields
It will report mistakes in relationship designators
|w r |i Broader affiliate body:
|w r |i Alternative entity:
|w r |i Hierachical superior:
|w r |i Precedessor:
|w r |i Alternate idenity:
|w r |i Alternative identity:
It will also save you time:
Let the program add diacritics for you
Let the program add entries for hierarchical superiors
Let the program enter "rotated" references for personal names.
Let the program change most variants of male/men to Males |2 lcdgt and female/women to Females |2 lcdgt
Let the program add full stops and qualifiers to initialisms and acronyms for corporate body variants
Let the program change $w a and $w b to Predecessor and Successor so the terms are always spelled correctly
Let the program supply the correct $2 for you when your term matches naf, lcsh, lcdgt, lcgft, or lcmpt
I implore you to install the toolkit and use it. Gary has written extensive documentation for configuring the program. Gary will happily add features and/or fix bugs when you report them.
Thanks.
Nancy
-- Nancy Sack Cataloging Department University of Hawaii at Manoa Library 2550 McCarthy Mall, Honolulu, HI 96822 phone: 808-956-2648 fax: 808-956-5968 e-mail: [log in to unmask]
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