The NACO participants’ manual specifies that no location of data is needed (Section I, 670, I):


Examples for Archival Materials and Manuscripts

If manuscripts or archival collections are being cataloged, no "location of data" is necessary. Normally, it will be necessary to cite the main entry, due to the generic nature of the "title":

670  $a Austin, W.L. Papers, 1855-1932 $b (Burnham, Parry, Williams & Co.)

670  $a Johnston, A. Papers, 1865-1948 $b (Bethlehem Iron Company; later became the Bethlehem Steel Corporation)

670  $a Fowler, A.V. Papers, 1923-1970 $b (Albert W. Fowler; Albert Wose Fowler; Quaker librarian & archivist; b. 1940, son of Albert V. & Helen W. Fowler)

670  $a Oberlin College. Office of Business and Finance. Records, 1927-1988 $b (Lewis R. Tower, appointed first business manager of Oberlin College in 1954; retired in 1971)


It is worth noting that the main entry will not typically need to be cited for DACs compliant titles.


Additionally, since all online resource are considered to be published in RDA (, there is no question that an online finding aid is a published resource suitable for citation in a 670.





From: Program for Cooperative Cataloging <[log in to unmask]> On Behalf Of Bowers, Kate A.
Sent: Wednesday, January 8, 2020 12:19 PM
To: [log in to unmask]
Subject: Re: [PCCLIST] question regarding using archives for NARs


We have just had a similar discussion at Harvard in mid-December where we have a cohort of about a dozen new NACO name trainees with at least half of them from archives or special collections.  The discussion included both trainees and reviewers and was directly addressing the question of citation of finding aids.


Our discussion concluded:

  1. We could all use a template or model for collection citation.
  2. We could all use a template or model for finding aid citation.  (We have not gathered post-holiday break to do this yet, but this is a great reminder that I need to schedule that!) A few points that were made:
  3. Citation in NACO records should be for exactly what the NACO record creator looked at for the form of the name, which is very likely the finding aid, not the collection itself
  4. Do we need always to cite the collection itself as the first 670 for the sake of cataloging warrant? Conclusion: if it isn’t directly the source of the data in the NACO record, no. The points made were:




From: Program for Cooperative Cataloging <[log in to unmask]> On Behalf Of Rebecca Uhl
Sent: Wednesday, January 08, 2020 10:53 AM
To: [log in to unmask]
Subject: [PCCLIST] question regarding using archives for NARs



We have an archivist who would like to begin submitting names for NACO, but I’m unsure how to cite archival resources in the 670, so am hoping those of you who work with these materials can help. The resource “cataloged” is the archival collection – how is that cited in the 670? By the title given by the processing archivist? Or should we use the finding aid available online and cite the online site, which is Arizona Archives Online?


I see archival resources regularly when I’m working with other names, but of course, now that I want to find one, I’m having trouble finding any. I didn’t see anything that pertains in the DCM, except perhaps citing the collection as a local file.


Thanks in advance for your help!


Rebecca Uhl

Principal Cataloger

Cataloging & Metadata Management

Acquisitions & Metadata Services

Arizona State University

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