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Thanks Sharon. Thanks Guy.

Should I leave the survey open? So far we’ve had 25 responses. Lots of good ideas and questions. Anyone can view the results after submitting a survey. I can also export the responses as a summary / PDF.

Here’s a summary to date, for reference.

May 6, 2020 meeting Preference
-Virtual Meeting 54.5%
-In Person @ LOC in D.C. 45.5%

Travel Bookings:
-87% have not booked
13% have booked

Comments:

I'm ok with however this works out. I just prefer in-person meetings with this group. I haven't made travel arrangements yet but have started the process with the budget office. Nothing is set in stone at this point.
After consulting with the Alaska Center for Book Board, Alaska is unlikely to travel to DC this year. So a virtual meeting would be most welcome!
I am local and therefore flexible about the outcome of the vote, whether it's virtual or in person.
I had not planned on going to the face to face meeting anyway.
No preference as to an in-person or virtual mtg. at this point. Thank You!
Sorry, am unable to attend this year.
Tessa Terry from the Nebraska Library Commission might reply as well.
I can absolutely understand the potential need have a virtual meeting for May. However, I want to be sure that we don’t skip out on meeting in person all together. If we can’t meet in person in May, can we please add a full day meeting after the National Book Festival? I’ll be honest, I’m very concerned that the face to face meetings between the centers might dry up if we don’t meet sometime in 2020. I was already worried about the meeting only being a day this year. Guy, if we meet online for May, please let it be well organized to optimize connection. (Ie do a call our for zoom rooms and organize times for a variety or discussions with us all together in the beginning and end). Guy, please help us stay connected with each other and the a Library of Congress.
While I would normally prefer to meet in person and find more value in those Idea Exchange meetings than a virtual meeting, this year we do not have the budget for someone to fly to D.C. If we go to a virtual meeting this year, I hope we reconsider again next year.
If Idea Exchange follows the usual format of offering guest speakers and opportunities to share activities among States, I think a virtual meeting would be a pale shadow of the in-person version. I'm sure this has been proposed before, but is it possible to combine Idea Exchange with NBF so that we don't have to make two trips to DC?
I'm choosing In Person because I think it is so valuable to see people, HOWEVER, I also will be totally fine to do a virtual meeting. It might be nice if there were a few times over the Idea Exchange Virtual "Day" (or couple of days) where more than one virtual meeting was happening so that people could choose which session to go to. Benefit; all sessions could be recorded and we could visit all of them later.
We will have a new staff member that will join this Idea Exchange. Ideally, she will be able to meet everyone in DC in person, but given travel issues around the coronavirus and the fact that two of us would need to travel, I think I can speak for my whole team and say we would prefer a virtual meeting.
I'm filling this in provisionally but will abide by whatever current LOC policy is for holding (and paying for) large meetings during a time of uncertain travel constraints.
thank you- either way is fine- preference for in person
I was going to be attending virtually anyway
If we cannot meet in person on May 6, could an alternative in-person date be considered?
I prefer in person. Who doesn't? Understand the virtual for sure.







Julianna Robbins
Program Manager
California Center for the Book
California Library Association
[log in to unmask] <mailto:[log in to unmask]>
http://calbook.org <http://calbook.org/>
Facebook & Instagram: @CaliforniaCenterfortheBook
Mobile: 562-277-8168 <tel:(562)%20277-8168>

California Center for the Book is a program of the California Library Association <http://www.cla-net.org/>, supported in whole or in part by the U.S. Institute of Museum and Library Services <http://www.imls.gov/> under the provisions of the Library Services and Technology Act, administered in California by the State Librarian <http://www.library.ca.gov/>.











> On Mar 9, 2020, at 7:44 AM, Sharon Shaloo <[log in to unmask]> wrote:
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> Thanks, Guy!  
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> /S 
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> *********
> Sharon Shaloo, Executive Director
> Mass Center for the Book 
> [log in to unmask] <mailto:[log in to unmask]>
> 617.872.3718 (office)
> massbook.org <http://massbook.org/>
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> On Mon, Mar 9, 2020 at 9:58 AM Lamolinara, Guy <[log in to unmask] <mailto:[log in to unmask]>> wrote:
> I will do my best to get some guidance as soon as possible.
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> From: Center for the Book state centers communication <[log in to unmask] <mailto:[log in to unmask]>> On Behalf Of Rocco Staino
> Sent: Saturday, March 07, 2020 11:19 AM
> To: [log in to unmask] <mailto:[log in to unmask]>
> Subject: Re: letter in re Idea Exchange
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> I think not having a face to face meeting just again adds to decreasing the unity of  we as a national group.  I think our meeting of 50 people cannot ccmpare with Book Expo or ALA.  Let us think carefully about cancelling.
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> Rocco
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> On Sat, Mar 7, 2020 at 9:37 AM Sharon Shaloo <[log in to unmask] <mailto:[log in to unmask]>> wrote:
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> Sorry I didn't see this.  Thanks, Juliana, for offering, but Guy had a second thought and asked that we hold off until next week.  He wants to be sure that he is in line with LOC decisions on this.  
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> Sharon 
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> *********
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> Sharon Shaloo, Executive Director
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> Mass Center for the Book 
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> [log in to unmask] <mailto:[log in to unmask]>
> 617.872.3718 (office)
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> massbook.org <http://massbook.org/>
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> On Fri, Mar 6, 2020 at 12:17 PM Julianna Robbins (CalBook) <[log in to unmask] <mailto:[log in to unmask]>> wrote:
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> I can make a Goole Forms Poll and will share shortly!
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> Will include travel plans question.
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> Julianna Robbins
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> Program Manager
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> California Center for the Book
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> California Library Association
> 
> [log in to unmask] <mailto:[log in to unmask]>
> http://calbook.org <http://calbook.org/>
> Facebook & Instagram: @CaliforniaCenterfortheBook
> 
> Mobile: 562-277-8168 <tel:(562)%20277-8168>
>  
> 
> California Center for the Book is a program of the California Library Association <http://www.cla-net.org/>, supported in whole or in part by the U.S. Institute of Museum and Library Services <http://www.imls.gov/> under the provisions of the Library Services and Technology Act, administered in California by the State Librarian <http://www.library.ca.gov/>.
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> On Mar 6, 2020, at 9:13 AM, Sharon Shaloo <[log in to unmask] <mailto:[log in to unmask]>> wrote:
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> Hi all 
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> I am  on the road all day but I could throw up a poll tonight if no one can do it sooner.  Let me know.
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> Let's make the travel q a part of that poll. It's hard to keep track of individual responses.
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> On Fri, Mar 6, 2020, 12:04 PM Lisa Comstock <[log in to unmask] <mailto:[log in to unmask]>> wrote:
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> Connecticut has not made travel arrangements yet.
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> _____________________
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> Lisa Comstock
> Director, Connecticut Center for the Book
> Manager, IT Services
> Connecticut Humanities <http://www.cthumanities.org/>
> Connecticut Center for the Book <http://ctcenterforthebook.org/>
> Sumbissions to the 2020 Connecticut Book Awards are now open! Learn more here <https://ctcenterforthebook.org/>.
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> ADDRESS:
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> 100 Riverview Center, Suite 270
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> Middletown, CT 06457
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> P 860 785 9649  main office
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> P 860 937 6582  direct
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> From: Center for the Book state centers communication <[log in to unmask] <mailto:[log in to unmask]>> On Behalf Of Karen Oconnell
> Sent: Friday, March 6, 2020 8:56 AM
> To: [log in to unmask] <mailto:[log in to unmask]>
> Subject: Re: letter in re Idea Exchange
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> Hi All,
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> As we are discussing this, how many of us have already made travel arrangements?
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> All the best,
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> Karen O’Connell
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> Coordinator of the Arkansas Center for the Book
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> Arkansas State Library
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> 501-682-2874
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> [log in to unmask] <mailto:[log in to unmask]>
> https://library.arkansas.gov/ <https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.arkansas.gov%2F&data=01%7C01%7Clcomstock%40CTHUMANITIES.ORG%7C0368926262ea430c8a2908d7c1d64683%7C338e8a4964c2402784d478c1b448ed33%7C0&sdata=XrsxfHFUoaxxVZBaRwWVgtfaLs7%2F%2FnJAPqEWrEmkxgg%3D&reserved=0>
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> From: Center for the Book state centers communication <[log in to unmask] <mailto:[log in to unmask]>> On Behalf Of Lamolinara, Guy
> Sent: Friday, March 6, 2020 6:58 AM
> To: [log in to unmask] <mailto:[log in to unmask]>
> Subject: Re: letter in re Idea Exchange
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> All—There are definitely discussions here at the Library in re planning for coronavirus. But no events have been canceled as of now.
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> I would be happy to have a virtual Idea Exchange meeting, if the majority think it best. Perhaps, now that we are meeting virtually every other month anyway, we don’t really need to have the “big” meeting. 
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> I know nothing beats face-to-face communication, but in the current environment, perhaps virtual is better (and certainly a lot less expensive!). Would someone be willing to set up a poll for this? 
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> Thanks,
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> From: Center for the Book state centers communication <[log in to unmask] <mailto:[log in to unmask]>> On Behalf Of Julianna Robbins (CalBook)
> Sent: Thursday, March 05, 2020 5:47 PM
> To: [log in to unmask] <mailto:[log in to unmask]>
> Subject: Re: letter in re Idea Exchange
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> Thanks Sharon. I’m still taking the temperature on events in CA and we’re having lots of internal discussions. We all need to have frequent check ins to see what develops.
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> Julianna Robbins
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> Program Manager
> 
> California Center for the Book
> 
> California Library Association
> 
> [log in to unmask] <mailto:[log in to unmask]>
> http://calbook.org <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fcalbook.org%2F&data=01%7C01%7Clcomstock%40CTHUMANITIES.ORG%7C0368926262ea430c8a2908d7c1d64683%7C338e8a4964c2402784d478c1b448ed33%7C0&sdata=nmpgHLPa7Z0XhwQfxmX1ylVMFjzoylbSoAQBVNSvKtI%3D&reserved=0>
> Facebook & Instagram: @CaliforniaCenterfortheBook
> 
> Mobile: 562-277-8168 <tel:(562)%20277-8168>
>  
> 
> California Center for the Book is a program of the California Library Association <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.cla-net.org%2F&data=01%7C01%7Clcomstock%40CTHUMANITIES.ORG%7C0368926262ea430c8a2908d7c1d64683%7C338e8a4964c2402784d478c1b448ed33%7C0&sdata=MpzXfE7deMilWNbjjkaehEh%2FsfnUDge2C5YgMBFKpUk%3D&reserved=0>, supported in whole or in part by the U.S. Institute of Museum and Library Services <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.imls.gov%2F&data=01%7C01%7Clcomstock%40CTHUMANITIES.ORG%7C0368926262ea430c8a2908d7c1d64683%7C338e8a4964c2402784d478c1b448ed33%7C0&sdata=UaYyD%2Fy8Ei01GWyV3JEfHjIB%2FQnr4GQA1G62t9VyRjE%3D&reserved=0> under the provisions of the Library Services and Technology Act, administered in California by the State Librarian <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.library.ca.gov%2F&data=01%7C01%7Clcomstock%40CTHUMANITIES.ORG%7C0368926262ea430c8a2908d7c1d64683%7C338e8a4964c2402784d478c1b448ed33%7C0&sdata=EcMc3%2BGeywyPJS86ql5XVC9mgY4k10KXTx%2BLnyotJaM%3D&reserved=0>.
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> On Mar 5, 2020, at 2:31 PM, Sharon Shaloo <[log in to unmask] <mailto:[log in to unmask]>> wrote:
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> Dear Guy and All, 
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> I am not writing in alarm but I wanted to note that we are starting to see a ripple of cancelled and postponed conferences/meetings/travel owing to fears that the spread of coronavirus will begin to tax and strain our healthcare system..  
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> Is there any discussion at LOC about possible restrictions on the horizon that will negatively impact our meeting?  Is this something we need to consider?
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> thanks for any insights here, 
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> Sharon 
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> *********
> 
> Sharon Shaloo, Executive Director
> 
> Mass Center for the Book 
> 
> [log in to unmask] <mailto:[log in to unmask]>
> 617.872.3718 (office)
> 
> massbook.org <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmassbook.org%2F&data=01%7C01%7Clcomstock%40CTHUMANITIES.ORG%7C0368926262ea430c8a2908d7c1d64683%7C338e8a4964c2402784d478c1b448ed33%7C0&sdata=TlLzmAr7u37xqgRH%2Fj03Q5TTxomb%2FFdK%2BU1NoZd%2B%2FVA%3D&reserved=0>
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> On Thu, Mar 5, 2020 at 10:42 AM Lamolinara, Guy <[log in to unmask] <mailto:[log in to unmask]>> wrote:
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> Hi—we have it in the budget for $500 for those who need it. If you do, please let Staceya know ASAP. She is at [log in to unmask] <mailto:[log in to unmask]>.
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> From: Center for the Book state centers communication <[log in to unmask] <mailto:[log in to unmask]>> On Behalf Of Walker, Suzanne
> Sent: Thursday, March 05, 2020 9:46 AM
> To: [log in to unmask] <mailto:[log in to unmask]>
> Subject: Re: letter in re Idea Exchange
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> Guy, Is it possible for us to get some more information about the financial support to attend? I just need an email or something in writing that says how much will be available. 
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> Forgive me if this has already been send and I missed it.
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> Thank you!
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> Suzanne Walker
> 
> Indiana Young Readers Center Librarian
> 
> Director – Indiana Center for the Book
> 
> Indiana State Library
> 
> 140 N. Senate Ave
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> Indianapolis, IN 46204
> 
> (317) 232-3700
> 
> [log in to unmask] <mailto:[log in to unmask]>
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> From: Center for the Book state centers communication [mailto:[log in to unmask] <mailto:[log in to unmask]>] On Behalf Of Lamolinara, Guy
> Sent: Thursday, March 05, 2020 9:28 AM
> To: [log in to unmask] <mailto:[log in to unmask]>
> Subject: Re: letter in re Idea Exchange
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> **** This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email. ****
> 
> Yes—we will set that up. Thanks.
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> From: Center for the Book state centers communication <[log in to unmask] <mailto:[log in to unmask]>> On Behalf Of Medema, Nancy
> Sent: Thursday, March 05, 2020 9:24 AM
> To: [log in to unmask] <mailto:[log in to unmask]>
> Subject: Re: letter in re Idea Exchange
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> Guy,
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> I know last year you provided an online option for the meeting, will that be available this year too?
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> thanks,
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> Nancy
> 
> Nancy Medema Program Director
> 
> Coordinator, Iowa Center for the Book
> 
> State Library of Iowa | Des Moines Office
> 515.281-4328 | [log in to unmask] <mailto:[log in to unmask]>
> 1112 E. Grand Avenue | Des Moines, IA 50319
> www.StateLibraryofIowa.org
>  <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.statelibraryofiowa.org%2F&data=01%7C01%7Clcomstock%40CTHUMANITIES.ORG%7C0368926262ea430c8a2908d7c1d64683%7C338e8a4964c2402784d478c1b448ed33%7C0&sdata=i4VhRTGLwcnFbPPBvVWOBMNRlFBu%2F8ByRMZxDlIyk40%3D&reserved=0>
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> On Thu, Mar 5, 2020 at 8:16 AM Lamolinara, Guy <[log in to unmask] <mailto:[log in to unmask]>> wrote:
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> All—in case you need some sort of “official” invite for the May 6 Idea Exchange to justify your attendance, here it is.
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> Guy
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> <image001.jpg><image001.jpg>
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