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NLS Operations Alert

No. 20-45

DATE         :  July 16, 2020
TO             :  Network Libraries
FROM        :  Stephen Prine, Assistant Chief, Network Division
SUBJECT  :  XESS for July–December 2020


The XESS program for redistribution of excess books will continue operating on monthly cycles for braille books through the last half of 2020.

Below is the six-month cycle for July–December 2020. The braille cutoff number for July 1 through December 31, 2020, is BR 21750.

Cycle                                          Month                                                    Conference
07                                                July**                                                      Western
08                                                August**                                                 Midlands
09                                                September**                                           Northern
10                                                October**                                               Southern
11                                                November*                                             Western
12                                                December*                                             Midlands

* Closes 3:00 p.m. eastern standard time (EST) on the last business day of the month
** Closes 3:00 p.m. eastern daylight time (EDT) on the last business day of the month

Offering libraries may submit books any time during their assigned month before Data Management closes the XESS cycle, which occurs on the last working day of the month at 3:00 p.m. eastern time. However, NLS encourages libraries to send the file three days in advance of the final day of the month to assure that there is time to correct any errors, such as duplicates or titles not found.

After XESS closes for the cycle, it will reopen for the next conference on the first business day of the following month.

Books must remain on XESS for thirty days. If no other library requests them, books offered in one cycle may be disposed of after the next cycle is processed. The XESS contractor will run the comparison process each month, and offering libraries will receive mailing cards for books requested by other network libraries. Offering libraries will receive a disposal list on the next month’s comparison run. This may take slightly longer than thirty days depending on how quickly books are input into XESS and when the cycle is run.

Upon receipt of the braille disposal list, libraries may request a mailing address from the NLS Network Services Section by contacting Vickie Collins, [log in to unmask]<mailto:[log in to unmask]>. At this time, shipping XESS braille books to international locations has been suspended temporarily due to COVID-19. NLS is monitoring the situation and will alert libraries once the USPS is again accepting packages for international mail

Please note that libraries may add books to their “wanted” lists any time throughout the year.

For more information, contact:
Stephen Prine
Assistant Chief, Network Division
[log in to unmask]<mailto:[log in to unmask]>