Hello Jay,


If part of the question here is “May I cite the finding aid rather than the archival collection; if so under what circumstances, and how do I cite it?” you may be interested in a previous thread: PCCList Archive (January 2020), where Kate Bowers replies to a similar question (subject: Question regarding using archives for NARs).  Kate summarizes a conversation from a meeting of Harvard Library NACO participants.  The sense of the group was that sometimes we would want to cite the finding aid, and we might do it this way:


Archival resource title, date-date: finding aid $$b (data found) $$u link if finding aid online


See the full thread for details of our discussion.


Mary Jane Cuneo

Serials cataloging and NACO

Information and Technical Services

Harvard Library


From: Program for Cooperative Cataloging <[log in to unmask]> On Behalf Of Shorten, Jay
Sent: Tuesday, June 30, 2020 5:11 PM
To: [log in to unmask]
Subject: Creating names from archival resources


Are there any special procedures for creating a name from an archival source? It’s not practical for me to examine the items. What can I cite as the 670? Example: OCLC #187949614 for “Alumbaugh, Orvel”. Will

670 Finding aid: $b (Orvel Alumbaugh)

be sufficient?


Jay Shorten

Cataloger, Monographs and Electronic Resources

Associate Professor of Bibliography

Description & Access Department

University Libraries

University of Oklahoma

Co-ordinator, Oklahoma (Tornado) NACO Funnel

Co-owner, PERSNAME-L, the list about personal names in bibliographic and authority records

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