Just to point out, the same applies to individual schools as well. There is no need to qualify the name of a school unless it conflicts with the name of another entity. I think a lot of people qualify AAPs for schools just as a sort of knee-jerk reaction, thinking it's required.


Robert L. Maxwell
Ancient Languages and Special Collections Cataloger
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

From: Program for Cooperative Cataloging <[log in to unmask]> on behalf of Hostage, John <[log in to unmask]>
Sent: Friday, July 31, 2020 8:24 AM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: School district that changed counties

It is not strictly necessary to add a place qualifier to the name of a school district unless it conflicts with the name of another district, but it is an option under RDA  The name of the district didnít change, so you need only one authority record.

You have 3 options:

1)      Leave off the place qualifier,

2)      Qualify by the name of the state, or

3)      Qualify by the name of the current county and make a 410 with a qualifier using the name of the previous county (cf. LC-PCC PS for

N.B. there are two NARs for Bicentennial Union High School District (La Paz County, Ariz.)


John Hostage

Senior Continuing Resources Cataloger

Harvard Library--Information and Technical Services

Langdell Hall 194

Harvard Law School Library

Cambridge, MA 02138

[log in to unmask]<mailto:[log in to unmask]>

+(1)(617) 495-3974 (voice)

+(1)(617) 496-4409 (fax)
ISNI 0000 0000 4028 0917

From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Marilyn Howard
Sent: Thursday, July 30, 2020 15:52
To: [log in to unmask]
Subject: [PCCLIST] School district that changed counties

Dear Collective Wisdom,

I'm looking at reports for school districts in La Paz County, Arizona, and creating name records for the districts that don't have one.  I found some reports for the same district in Yuma County with the same address.  Turns out that La Paz County was separated from Yuma County in 1983.  Since the school districts are usually differentiated by the County I'm wondering if I need to create a separate record for the district with Yuma County or if I can add Yuma County in a 410.  I'd prefer the 410 option to make everything show up together.

Here's an example:  Bouse Elementary School District

I can't find any instructions that deal with this particular problem.  Can anyone lend some guidance or point me toward instructions I missed?


Marilyn Howard

System & Metadata Librarian

Arizona State Library, Archives & Public Records

State of Arizona Research Library

1919 W. Jefferson Street

Phoenix, AZ 85009


[email protected]