I agree with Bob and have another thought about this—what we’re ultimately doing is trying to help our users find their way to resources they want. Users looking for the proceedings of the 14th conference may or may not be aware that the conference was canceled, and ultimately that shouldn’t matter—creating the NAR and using the AAP to link the conference to the proceedings will serve users of the database.


Bob (Maxwell)


Robert L. Maxwell
Ancient Languages and Special Collections Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602


From: Program for Cooperative Cataloging <[log in to unmask]> On Behalf Of Robert M. TALBOTT
Sent: Thursday, August 6, 2020 6:41 AM
To: [log in to unmask]
Subject: Re: NAR for a cancelled meeting?


Hi Murk


Cancellation:  That's an interesting twist, but I think that in the final wash it's irrelevant.  The congress name is a legitimate, non-fictional access point presented on the published material.  The cancellation is important still, and should be noted in the 670.


Individual meeting record or general record:  My understanding is that the split between the two groups of records is one of seriality: congresses that are treated as serials are usually established under general authorities, while those cataloged as monographs receive individual authorities with numbers, dates, and places teased out where possible. 


Subfields:  111 2\ [meeting name]. $n ([number] : $d [date] : $c [place] : $g  [miscellaneous note])


$g is where one would note the cancellation.  The text supplied in MARC 21 Format for Authorities under X11 is "Projected, not held," but so long as the information is concise and correctly and succinctly conveys the information you should be golden.


My two cents.





On Thu, Aug 6, 2020 at 4:13 AM Murk Wuite <[log in to unmask]> wrote:



One of my colleagues is cataloging the proceedings of a meeting that was cancelled, namely the 14th instance of the Dutch symposium ‘Actuele Ontwikkelingen in het Familierecht’. The cancellation came after publication of the proceedings, which happens to mention only the number of the conference (14th), not the intended date (2020) and place (Utrecht, Netherlands).


Normally, we make a NAR for the particular instance when cataloging proceedings, but we’re not sure whether we should do so now, and if so, how we should code 111 $n, $d and $c.


Perhaps it would be better to make a NAR for the general conference (only a NAR for the 13th instance currently exists), and link to that in the BIB record, without using $n, $d and $c?




Murk Wuite



Murk Wuite | metadata assistant


University of Amsterdam Library, department of Acquisition and Metadata Services

PO Box 19185 | 1000 GD Amsterdam

Singel 425, room E0.07 | 1012 WP Amsterdam
P +31 (0)20 525 2985 |


Bob Talbott

Hebraica cataloger

UC Berkeley

250 Moffitt

Berkeley, CA 94720

If they're too small for court, they're probably shorts.

If they're long and advanced, you're looking at pants