I agree that having multiple terms listed as "related" but with one not valid anymore for actual usage (but coded as if for actual usage!) causes multiple problems for the LCDGT vocabulary's development, and for multiple library catalogs and authority files.

For example:

  *   Most discovery layers don't allow patrons to see authority records. So having a "for retrieval purposes" note within an authority record that will be invisible to most users will not clarify anything in actual catalog searches done by patrons. One could argue that libraries simply should not assign, or should reclassify, affected terms in their local catalogs to eliminate this issue. However, discovery layers ingest metadata from so many different streams that I doubt it would be possible to locate and eliminate problematic terms entirely--especially if conflicting terms are still "valid" in authority files.
  *   Many discovery layers have facet display limits, so having former terms that should be see-fors taking up valuable shelf space is detrimental for search faceting purposes.
  *   This could also cause potential DEI issues, if terms get updated from offensive or outdated versions, yet the old terms remain as "for retrieval purposes" entries and so are still visible in library catalogs for patron viewing and usage (for example a possible change from "Blacks" to "Black people").
  *   For libraries that rely on automated authority control and updating of terms, having two conflicting preferred terms will cause these authority updates to fail. Libraries would then have to manually update terms, and repeatedly handle "ambiguous" authority headings reports in their local systems.

If the purported reason for Library of Congress's decision to follow this non-ANSI procedure is, as it appears, to be based solely on issues related to their individual catalog ("due to the size of LC's catalog and issues related to updating the OPAC"), then I agree with previous posters that it's not sufficient justification for sidestepping standards and causing problems in everyone else's catalogs. I would urge Library of Congress to reconsider, and avoid having multiple, conflicting terms authorized simultaneously in the LCDGT.


Deborah Tomaras
Metadata and Resource Management Librarian
James A. Cannavino Library
Marist College
3399 North Road
Poughkeepsie, NY  12601
[log in to unmask]
(845) 575-3000 x2408

From: Program for Cooperative Cataloging <[log in to unmask]> on behalf of Diana M. Brooking <[log in to unmask]>
Sent: Tuesday, September 21, 2021 5:06 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [PCCLIST] LCDGT Announcement


But delays in implementing BFM could be the case for any change of preferred term in any library.

Should the structure of a widely used controlled vocabulary be dependent on the BFM of any particular library, even if that library is LC?


Diana Brooking

Cataloging Librarian

University of Washington Libraries

Box 352900

Seattle WA 98195-2900


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From: Program for Cooperative Cataloging <[log in to unmask]> On Behalf Of Ed Jones
Sent: Tuesday, September 21, 2021 1:55 PM
To: [log in to unmask]
Subject: Re: LCDGT Announcement

I expect the LC practice is simply a pragmatic one applicable only in cases where a change of preferred term entails a large amount of LC bibliographic file maintenance. If so, then the existence of two preferred terms for any given concept will always be temporary, persisting only until the related BFM is completed. (At least thatís how I read the LC announcement.)


From: Program for Cooperative Cataloging <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Adam L Schiff
Sent: Tuesday, September 21, 2021 5:47 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: [EXTERNAL] Re: [PCCLIST] LCDGT Announcement

While it is exciting to finally know that the moratorium on LCDGT will be lifted soon, and backlogged proposals will be processed and decided upon, I have some serious qualms about the model for former terms that LC is using, and I don't believe that it is in accordance with ANSI/NISO Z39.19-2005 (R2010).  The standard is at<>.

Section 6.2.3 of ANSI/NISO says:

A History Note is used to track the development of terms over time. These notes provide important guidance for researchers who are interested in a topic covering many decades. It is especially important to indicate when and how a term has changed over time. If appropriate, the history note may also include the date discontinued, the term that succeeded the term, and/or the term that preceded it. History Notes are frequently marked by the abbreviation HN.

[cid:[log in to unmask]]

Assuming from this example that Venetian windows was once an authorized term, the example shows it as a Used For term.  This is further substantiated by Modification of Existing Terms

Indexers and searchers should be able to propose modifications to existing terms or their relationships, explaining the rationale and supplying supporting documentation for the proposed changes. Like candidate term nominations, such proposals may be communicated electronically or via printed forms. Such proposed changes should be considered by the controlled vocabulary editor and board, using the criteria for term selection in sections 6 and 7. If a term is modified, the date of the change should be recorded in the history note (see section 6.2.3), and a USE reference should be made from the old form to the new form. If the controlled vocabulary is used in an indexing system, the date on which an old term was last assigned should be included in the history note. If the relationships are modified, a record of the old ones should be maintained in the history note as well.

(I have highlighted the most important sentence above).

Based on my reading of the ANSI/NISO standard, I don't think these existing LCDGT terms follow it:

[cid:[log in to unmask]]

[cid:[log in to unmask]]

Having two separate authorized terms for the same concept does seem to me a violation of ANSI/NISO.  My reading of the standard would result in Oceanians being a UF on Pacific Islanders, and there could also be history note in that record stating when the change from earlier form Oceanians was made.

I also don't think it serves users in a faceted retrieval system to be presented with multiple boxes to select for the same concept:

[cid:[log in to unmask]]

Each group should be distinct.  If a user sees a box for an earlier form and misses another box further down the list for a later form, they will miss retrieving items that they would have wanted to see.

Adam L. Schiff

Principal Cataloger
University of Washington Libraries

(206) 543-8409

[log in to unmask]<mailto:[log in to unmask]>


From: Program for Cooperative Cataloging <[log in to unmask]<mailto:[log in to unmask]>> on behalf of Cannan, Judith <[log in to unmask]<mailto:[log in to unmask]>>
Sent: Monday, September 20, 2021 1:50 PM
To: [log in to unmask]<mailto:[log in to unmask]> <[log in to unmask]<mailto:[log in to unmask]>>
Subject: LCDGT

PCC members,

I am pleased to announce that on October 1, 2021, LC will start a new model for the LC Demographic Group Terms (LCDGT).  I have shared this message with SAC and I will be sending it to SACO.  This announcement will also be posted on LC website and the PCC website.

Judith Cannan

Chief, PTCP