This is a very good question that I have thought about as we plan for =
conversion to EAD. I would like to recast it in terms of styles.

If repeats box number with every folder, would it be possible to develop a =
style that displays only the first occurrence of a box number, that is, =
display it only when it changes? That way you have the option of displaying=
 all box numbers or the box number only once. I don't know enough about =
styles to know whether they can do what I suggest. If they do, if the =
final output is a function of a style, then it agrues for entering more =
data--repeating the box numbers--rather than less, to give you maximum =

>>> Katherine Hayes <[log in to unmask]> 10/1/98 9:51:04 AM >>>
Earlier this year I finished my first EAD (beta) finding aid. In the
container list, I included the box number with each folder, because I was
taught this was the *correct* way to do it. The justification was that in
viewing a digital document with many boxes and many folders, the box =
might not be evident unless it was included with each folder. [Example:
<c02><did><unitloc>Box 1, </unitloc><unitloc>Folder 2</unitloc>
   <unittitle>Folder title</unittitle></did></c02>
<c02><did><unitloc>Box 1, </unitloc><unitloc>Folder 3</unitloc>
   <unittitle>Folder title</unittitle></did></c02>

Now I'm working on my first EAD v.1 finding aid. In looking at v.1 =
on the web, I find some indicate the Box number only once, at the =
of the list of contents for each box. [See the "Papers of Michael =
Rostovzeff" finding aid at Duke, and the sample finding aid on RLG web =
site:]  Has there been a change in what =
considered "best practice"?

I'd like to re-open some discussion on the pros/cons of these two =
tagging styles (in v.1, although the theory will probably apply to =
Do you use <container type=3D"box"> once for each box, or do you repeat =
box with each folder?  What are current thoughts on this and why?  Please
post responses to the list. Thanks.
Katherine A. Hayes, Assistant Archivist
Niels Bohr Library, American Institute of Physics
One Physics Ellipse, College Park, MD 20740
(301) 209-3179  [log in to unmask]