FLICC Meeting Announcement MA 99-18

Financial Management Institute for Federal Librarians

FLICC's first Financial Management Institute for Federal Librarians
will help federal librarians and other information professionals
develop skills in making financial decisions, budgeting, and
accounting for library resources in a federal environment. This
four-day institute will review accounting and budgeting principles,
federal appropriations law, non-federal funds and fund raising,
interpreting and presenting financial information, cost analysis, and
vendor price analysis.

Date: Monday, April 12--Thursday, April 15, 1999

Time: 9:00 a.m. - 4:00 p.m. (Registration begins at 8:30 a.m.)

Place: Mumford Room, 6th floor, Madison Building, Library of
Congress--Use Main Entrance at 1st Street and Independence Avenue, SE,
Washington, DC

(There is no entry to the Library of Congress prior to 8:30 a.m.)

Metro: Capitol South (Orange and Blue Lines)

Sponsors: FLICC Education Working Group

Registration: $250 (includes refreshments and handouts). Fee is fixed
regardless of the number of days attended. Visit the FLICC Web site at to register online.

Interpreting services (American Sign Language, Contact Signing, Oral
and/or Tactical) will be provided if requested five (5) business days
in advance of the event. For other ADA Accommodations, please contact
the Library's ADA Coordinator at (202) 707-9948 (TTY) or (202)
707-7544 (Voice).

Information: Call FLICC (202) 707-4800--TTY (202) 707-4999

Cancellations: Please notify FLICC (202) 707-4800 if you cannot
attend so those on the waiting list have an opportunity to register.

Understanding the dynamics of information, being dedicated to the
agency mission, and having good ideas are just the beginning of what
needs to be done to keep federal libraries and information centers
relevant in the digital age. Successful federal librarians know how to
budget accurately, are trusted by senior management to use funds
wisely, and are creative and persuasive in funding the variety of
initiatives of a federal library or information center.

The faculty for the institute includes: Madeline Daubert, a librarian
and CPA who has authored several books on financial management for
librarians and regularly teaches on the subject; Meg Archibald, an
attorney formerly with the General Accounting Office and expert on
federal appropriations; Pat Pasqual of the Washington Foundation
Center Library; and Meg Williams, a FEDLINK Network Program Specialist
and an attorney.


Monday, April 12--Accounting and Budget Principles
* Accounts--assets, liabilities, revenues, expenses,double-entry,
cash and accrual accounting, fundaccounting, financial statements
* Budgets--line-items, programs, zero-based, formulas, estimates, and
trends in revenue, expenses, and services
* Internal controls, reporting, audits
* The federal twist on the fundamentals

Tuesday, April 13--Federal Appropriations Law
* Authorization vs. appropriation
* Availability of appropriations as to purpose, time, and
amount--including the "necessary expense" rule, the "bona fide needs"
rule, the Anti-Deficiency Act, augmentation, etc.
* Obligation, recording, and de-obligation of appropriations

Wednesday, April 14--Non-Federal Funding Sources and Fund Raising
* Gifts, bequests, grants
* Interagency cooperatives, public-private partnerships
* User fees
* Fund raising
Interpreting and Presenting Financial Information
* Interpreting financial reports, statements, and invoices
* Tailoring messages for your audience
* Using spreadsheets and presentation tools effectively

Thursday, April 15--Cost Analysis
* Types of costs--direct, fixed, variable; full costs,calculation of
unit costs
* Cost allocation methods, cost recovery
* Cost information and cost-benefit analysis
* Capital budgeting--analyzing alternatives, long termassets,
Vendor Price Analysis
* Internal cost estimates
* Identifying "commercially reasonable" prices
* Evaluating vendor proposals, identifyingout-of-pocket and hidden
costs, anticipating shortterm vs. long-term implications