FEDLINK Information Alert 99-5 FEDLINK Fiscal Operations TO: FEDLINK Vendors & FEDLINK Members FROM: Joseph S. Banks, Business Manager, FLICC/FEDLINK SUBJECT: Request for Final Invoices for FY96 FEDLINK Transfer Pay Service Accounts FEDLINK is in the process of reconciling and clearing its federal agency members' FY96 serials, books, document delivery, and electronic information retrieval services Transfer Pay service accounts. FEDLINK is also preparing to refund unliquidated FY96 service dollars to member agencies. Before processing these refunds, FEDLINK must be sure that all valid FY96 charges have been paid. Therefore, FEDLINK is providing vendors an opportunity to submit final invoices for unpaid FY96 service usage by FEDLINK Transfer Pay customers. For outstanding FY96 charges for Direct Pay customers, vendors must resolve these charges directly with the individual federal member agency. Vendors must attach a FEDLINK final invoice submission form to FY96 invoices they submit for payment or use the form as a certification that their company has no outstanding unpaid invoices for FEDLINK Transfer Pay customers. The deadline for final FY96 invoice submissions is July 16, 1999. At that time, FEDLINK will close members' service accounts and proceed with final account reconciliation. The Library of Congress will issue final refunds of member FY96 service dollars upon completion of the reconciliation process. When vendors submit FY96 final Transfer Pay invoices FEDLINK Fiscal Operations will prepare vouchers. Accordingly, invoices may only reflect items and charges which were valid under the vendor's FY96 Basic Ordering Agreement (BOA) with the Library of Congress. It is necessary to submit one (1) original and one (1) copy of each invoice to be processed. If a vendor's invoices are normally summary invoices with per-member or per-password backup detail, both the summary invoice and the backup detail is required. If the submitted invoices are not originals, vendors must certify that these invoices are duplicates of the original invoices that have not been paid. Final FY96 invoices will be processed for payment against member Transfer Pay accounts based on the received date of the final invoice submission. Invoices will be rejected if accounts have insufficient funding or if the agency was not authorized to use these services through the FEDLINK program. Should any invoice be rejected, the vendor will have to recover the charges directly from the member agency. Vendors who have no outstanding FY96 invoices must complete the FEDLINK final invoice submission form and fax it to FEDLINK Fiscal Operations at (202) 707-4999 or mail it to the address listed below. If a vendor does have final FY96 Transfer Pay invoices to submit for processing, final invoice submission forms and certified invoices should be mailed to: FEDLINK Fiscal Operations Accounts Payable Section Attn: FY96 Invoices Library of Congress Washington, DC 20540-4935 All questions regarding this final call for FY96 invoices should be directed to Jim Oliver, FEDLINK Vendor Service Coordinator, at (202)707-4960. Questions regarding the payment of invoices or requests for copies of the final invoice submission form should be directed to Mary Wilson, Accounts Payable Manager, (202)707-4970. For questions regarding the terms and conditions of the FY96 LC/FEDLINK BOA's, please contact, Joan McCoy Fitts, LC Contracting Officer for FEDLINK Services, at (202)707-0407.