Assuming this is not a serial, I would not use field 774
which is used chiefly for serial publications. Instead on
the record for the separately catalogued photograph I would
use either field 773 (Host item emtry) for information
concerning the folder containing it, or give the
information in a note (field 500) with an added entry for
the folder in field 730. Our practice is the latter when
individual items are given separate records. However in
most cases similar to yours we generally make a partial
contents note (field 504, fist indicator 2) in the record
for the folder listing the significant photographs and
assign analytical added entries for each listed
photograph (7XX, second indicator 2, and subfield code $t,
or, 740, second indicator 2, as appropriate)

Shake' Keshkekian
Art and Humanities Cataloger
Stanford University Libraries

--- Begin Forwarded Message ---
Date: Mon, 19 Apr 1999 17:21:16 +0200
From: Koltay Klara <[log in to unmask]>
Subject: field 774 question
Sender: USMARC <[log in to unmask]>
To: Multiple recipients of list USMARC <[log in to unmask]>

Reply-To: USMARC <[log in to unmask]>
Message-ID: <[log in to unmask]>

I would like to ask your advice concerning the description of folders of
photographs and drawings.

The folders are units to be described themselves as they contain important
        information contemporary to the photoes.

The importance of some individual photoes justifies for us to
        catalogue some but not all of them separately.

We have been wondering on the appropriate linking fields to be used in this

        one suggestion was to use 787-787 pairs (with an explanatory 580);
                the reason why we were not altogether happy with this
                solution is that it does not express the hierarchical
                relationship between the folder and the photoes.

        the pairs expressing hierarchical relationships (760-762 and 770-772)
                seem to be a bit out of context here

        then we turned to 774 field which clearly indicate different levels
                in the hierarchy; but it seems to be used only in records of
                the higher level documents to describe the constituent parts
                (such as volumes to a multivolume book). Is there a "pair"
                of this field to express the other direction of the
                relationship referring to the folder in the records of the

Please, share your experience in cataloging like material with us.

Thank you very much.

Best regards

Klara Koltay

Dr. Klara Koltay

Kossuth Lajos University
University and National Library
Debrecen, Egyetem ter 1. PoB. 39.
H 4010

Tel: +36-(52)-410-443,  +36-(52)-316-666/2187
Fax: +36-(52)-410-443
email: [log in to unmask]

--- End Forwarded Message ---

Shake Keshkekian
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