[Cross-posted to FEDLIB, FinanceNet's GFOA, and LAW-LIB ...... with apologies for duplication. -Emily Carr/Law Library of Congress] =================== The Library of Congress Human Resources Operations Office is currently accepting applications for possible consideration for Vacancy Announcement Number 990251, Administrative Officer. Enclosed is a copy of the vacancy announcement. Please share with as many prospective candidates as possible. Individuals who wish to apply must submit an Application for Federal Employment (Standard Form 171), or the Optional Application for Federal Employment (OF 612) or the Federal Style Resume, a statement addressing each of the quality ranking factors (KSAs) contained in the announcement and the Library of Congress Background Survey Questionnaire. The Vacancy Announcement, the survey form and the application may be obtained from the Library of Congress, Human Resources Operations Office, 101 Independence Avenue, SE, Room LM-107, Washington, DC 20540-2295 or by calling (202) 707-5627. The Library of Congress is an Equal Opportunity Employer. Women and minorities are encouraged to apply. See also Vacancy Announcement 990251 at <gopher://marvel.loc.gov/00/employee/employ/employ.ops/990251> and OPM's Optional Application for Federal Employment via <http://www.opm.gov/forms/html/of.htm#of612>. =================== LIBRARY OF CONGRESS Washington, DC 20540-2295 VACANCY ANNOUNCEMENT Vacancy Announcement Number 990251 Opening Date: September 10, 1999 Closing Date: October 12, 1999 THE LIBRARY OF CONGRESS IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, AND PERSONS WITH DISABILITIES WHO MEET ELIGIBILITY REQUIREMENTS ARE STRONGLY ENCOURAGED TO APPLY. GENERAL POSITION INFORMATION: Title/Series/Grade: Administrative Officer GS-341-14 (11885) $65,587 - $82,638* * The individual selected for this position will receive the applicable locality pay adjustment. Position Location: Office of the Law Librarian, Law Library; James Madison Memorial Building Tour of Duty: Full-time. Incumbent may elect to work a flexitime work schedule. Type of Appointment: Permanent Non-supervisory, non-bargaining unit position Number of Vacancies: One BRIEF DESCRIPTION OF DUTIES: The Administrative Officer provides financial management services in support of the mission of the Law Library; provides leadership and guidance for managers, supervisors and others in the area of budget formulation, preparation, and execution; keeps management informed on all budgetary matters; and makes recommendations concerning new procedures, new policies and the interpretation of existing procedures or policies. The Administrative Officer develops fiscal information, including projections of expenditures and savings, and developments affecting the budget, including staff levels and contractual services; works with the Planning, Management and Evaluation Directorate to implement and maintain an effective Planning, Programming, Budgeting, Execution, and Evaluation System for the Law Library; and is responsible for the development of the Annual Program Performance Plan (AP3). The Administrative Officer plans and organizes studies and projects; prepares Quarterly Status of Funds Reports; reviews the financial status of the Law Library; provides reports and recommendations to management to meet budget-related requirements; and is responsible for financial solvency regarding all expenditures of funds assigned for the operation of the Law Library. The Administrative Officer plans, organizes and performs analytical evaluations of program goals, practices, operations, resources, and organization; and provides detailed analyses, including statistical data, in the form of position papers, informal discussions, and formal presentations to officials of the Law Library Management Team. MINIMUM QUALIFICATIONS Selective Factor: In order to receive further consideration for this position, the applicant MUST posses the following: * Knowledge of desktop spreadsheet software applications (e.g., EXCEL, Quattro Pro) and automated financial systems. One year of specialized experience at the GS-13 level in the Federal service, or at a comparable level of difficulty outside the Federal service which demonstrates a minimum level of proficiency in the following knowledge, skills, or abilities (KSAs): * Knowledge of the federal budget process, including budget formulation, justification and execution. QUALITY RANKING FACTORS (KSAs): Quality ranking factors are presented in ALL CAPS. The statements following each factor relate to specific duties of the position. 1. KNOWLEDGE OF THE FEDERAL BUDGET PROCESS, INCLUDING BUDGET FORMULATION, JUSTIFICATION, AND EXECUTION - to provide leadership, guidance, planning and direction for managers, supervisors and other appropriate staff in the area of budget formulation, preparation and execution; direct preparation of yearly and special budget estimates and justifications; develop fiscal information and fiscal information systems that define, collect, organize, review and monitor budget activity; provide reports and recommendations to others to meet budget-related requirements; and develop policies and procedures for Law Library's budget issues and programs to meet Library regulations and procedures. 2. ABILITY TO ANALYZE AND EVALUATE INFORMATION AND SITUATIONS - to plan, organize and perform analytical evaluations of Law Library program goals, practices, operations, resources, and organization using a variety of analytical methods and techniques; provide detailed analyses, including statistical data, recommendations, etc.; initiate, monitor and expedite provision of financial management and other services; resolve problems; and make recommendations for improving the management of financial services to support program operations. 3. ABILITY TO COMMUNICATE AND INTERACT WITH OTHERS - to establish and maintain on-going communications with Law Library and Library officials in carrying out all matters involving the Law Library's budget formulation, presentation and execution; interpret and explain policies, regulations and procedures, often negotiating different points of view; and make presentations and provide guidance and assistance to management and staff. 4. ABILITY TO COMMUNICATE IN WRITING - to prepare in-depth analytical reports; develop written proposals for changes in operations or programs; prepare policy interpretations and program procedures; prepare position papers for management; prepare formal and informal correspondence; and prepare a variety of administrative documents. HOW TO DEMONSTRATE COMPETENCE ON THE KSAs: Applicants must address each KSA on a separate sheet of plain paper in order to be considered for this vacancy. Applicants should not simply repeat entries from their employment application in addressing each KSA, but should elaborate on any specific experience (as an employee or volunteer), training, educational courses, and awards that demonstrate possession of the identified KSAs. Publications are available in libraries and book stores to help guide you in addressing the KSAs. Each KSA must be addressed individually and MUST NOT exceed one page each. EVALUATION PROCESS: Applicants are first assessed against the minimum qualifications requirements for the position. To be minimally qualified, applicants must demonstrate a minimum level of competence in the knowledge, skills, or abilities (KSAs) required to perform the duties of the position, and must have the length of time and level of education and/or experience as specified in the announcement. Applicants who are minimally qualified will be further evaluated to determine the degree to which they possess the KSAs identified as quality ranking factors. These KSAs are assigned values for purposes of rating. This rating process will determine who will be referred to the selecting official for further consideration. Applicants who fail to submit the required information by the final closing date will not receive further consideration for this position. REMARKS: Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. The Library reserves the right to fill any number of the above-described positions that are or become vacant during the life of this vacancy announcement. Applicants who are referred for interview must complete a Declaration for Federal Employment (OF-306). Initial appointments, permanent or indefinite to the Library of Congress require completion of a one year probationary period. ***************************************************************** HOW TO APPLY: Submit a Standard Form 171 - Application for Federal Employment, or the Optional Application for Federal Employment - OF 612, or a Federal-style resume (see attached) a description of competence on the KSAs on plain paper, and any other required attachments to: LIBRARY OF CONGRESS EMPLOYMENT OFFICE--STAFFING/RECRUITMENT GROUP 101 INDEPENDENCE AVE., SE, LM 107 WASHINGTON, DC 20540-2295 NOTE: For copies of this vacancy announcement, applications or information on other Library of Congress opportunities, please call our Employment Office at (202) 707-5627 or our employment hotline at (202) 707-4315. All applications must be received by the final closing date to receive consideration for this Vacancy Announcement; postmarked applications will not be accepted. Individuals who are not currently employed by the Library must also return the "Background Survey Questionnaire." ***************************************************************** Here's what your Federal style resume must contain in addition to specific information requested in the job vacancy announcement JOB INFORMATION Announcement number and title and grade(s) of the job for which you are applying PERSONAL INFORMATION Full name, mailing address (with Zip Code) and day and evening phone numbers (with area code) Social Security Number Country of Citizenship Highest Federal civilian grade held EDUCATION High School -- Name, city, and State -- Date of diploma or GED Colleges and universities -- Name, city, and State -- Majors -- Type & year of degree(s) received (If no degree, show total credits earned and indicate whether semester or quarter hours) Send a copy of your college transcript only if the job vacancy announcement requests it WORK EXPERIENCE Give the following information for your paid and nonpaid work experience related to the job for which you are applying -- Job title (include series & grade if Federal job) -- Duties & Accomplishments -- Employer's name & address -- Supervisor's name and & number -- Starting & ending dates (month/year) -- Hours per week -- Salary Indicate if we may contact your current supervisor OTHER QUALIFICATIONS Job-related training courses Job-related skills, for example, other languages, computer software/hardware, tools, machinery, typing speed Job-related certificates and licenses Job-related honors, awards, and accomplishments, for example, publications, memberships in professional or honor societies, leadership activities, public speaking, and performance awards (Give dates but do not send documents unless requested) OTHER IMPORTANT INFORMATION Before hiring, the agency will ask you to sign and certify the accuracy of all information in your application. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be fined or jailed. THE LIBRARY OF CONGRESS IS AN EQUAL OPPORTUNITY EMPLOYER *** Last Update (im) *** .